ICC:July 28, 2023

Attending:

Amy Blau (Chair)
Drew Heles (notes)
Mirko Hanke
Sarah Goldstein

Agenda / Notes

Islandora events strategy: get community input on events, revise events strategy proposal for LG
- Discussed at joint meeting
  - ICC is free to survey community
  - ICC's Terms of Reference define planning events as ICC's responsibility
  - The event strategy doc (insert link) was in response to ICC's questions, so updating it is up to us (so we can merge feedback & comments)
- Feedback survey from Con?
  - Could combine with the events survey, but not at the expense of getting the Con survey out
  - Amy proposes to start a draft
  - Should check in to see if Con organizers were planning a satisfaction survey already
community document for Project Discovery and Collaboration: confirm we're happy with wording, circle back to LG and Kirsta about sharing with the Islandora community
- final review before sharing with LG, then community... approved
- put on agenda for LG meeting
LSAP: Mirador Integration
- https://groups.google.com/g/islandora/c/GgLAZ2wKgGM
- Is TAG the maintainer
- "The Islandora Coordinating Committee verifies the proposed contribution based on the ICC checklist for contributed repositories and votes on the inclusion of the software"
  - How to do?
- Need to hear from TAG to confirm their part before ICC votes
  - Ask for TAG's analysis
  - Does TAG feel comfortable maintaining this?
- In princlple, this is reasonable, but we need to hear from TAG before holding formal vote
plan upcoming ICC/LG meetings
- Focus on community needs and divide responsibilities / actions between ICC & LG to ensure these needs are being met
- With so few resources, how an we make sure they are being spent strategically, in alignment with both community input and a strategic vision?
- Propose we (ICC & LG) engage in SOAR or SWAT analysis (or similar) to define that vision, then figure out what needs to happen to implement that vision
- A roadmap should come out of these discussions
- Acknowledge that as an open-source community, not everyone will have the same expectations or ability to engage with the work that needs to be done
- Stated goal and outcome for next 3 meetings e.g.
  - lightweight strategic plan
  - agreement about how we will reach that goal
    - forward-focused
  - roadmap as end result
  - framework to facilitate this work
  - clarify at outset what is the purpose of our conversation(s):
    - possibility
    - clarity
    - action
    - decision
- Start by establishing where we are aligned
- Try to build a good process & get information out ahead of time to make meetings more productive
- Can we seek grant money to help reach these goals and ensure that goals aren't just determined by well-resourced institutions?
- Timeline? Next steps?
  - Homework doc: high-level outline
  - Shared in ICC slack in time for LG to discuss in their meeting next Friday
check-in on August Open Meeting planning
- Governance updates: IslandoraCon/AGM recap
- IR Coffee Talk?
- Interest group recruitment/info?
- TAG issue 1481?
- Oral history panel? - Fall (not August)
  - Amy sending out emails to determine availability & interest