open-life-science · yochannah · Aug 8, 2022 · Aug 8, 2022 · Aug 24, 2022
diff --git a/cohort-procedures-and-templates/checklist-0-pre-application.md b/cohort-procedures-and-templates/checklist-0-pre-application.md
@@ -0,0 +1,9 @@
+# Cohort logistics
+- [ ] Dates and time on website
+- [ ] calendar invites generated
+- [ ] promo pack prepared
+- [ ] Set webinar date
+
+# For mentors
+- [ ] Organise mentor training slots
+- [ ] Reach out to partner orgs to see if they want to collaborate on mentor training
diff --git a/cohort-procedures-and-templates/checklist-1-application-review.md b/cohort-procedures-and-templates/checklist-1-application-review.md
@@ -0,0 +1,9 @@
+## Once the application period has closed
+- [ ] Invite all mentors and reviewers to OpenReview
+- [ ] 2+ mentors assigned to review each application (spreadsheet)
+- [ ] Assign mentors in OpenReview
+- [ ] Email mentors with instructions and the dates expected for application review.
+- [ ] Create Slack channel for review.
+  - [ ] Invite all reviewews and potential mentors
+- [ ] 1-2 days before applications reviews are due: Remind mentors to finish reviews.
+- [ ] Book OLS-team meeting to discuss accepted vs non-accepted applications.
diff --git a/cohort-procedures-and-templates/checklist-2-accepted-applications.md b/cohort-procedures-and-templates/checklist-2-accepted-applications.md
@@ -0,0 +1,16 @@
+## Accepted applicants:
+
+- [ ] Email "you're accepted email" Include:
+  - [ ] instructions to register in CRM or Google Form.
+  - [ ] instructions to set up a GitHub account
+  - [ ] Timeline for cohort, including when you'll hear who your mentor is.
+  - [ ] How to set up google calendar.
+  - [ ] Invite to Slack
+
+## Non-accepted applicants:
+- [ ] Email and offer to set up a chat to improve their application for next time.
+
+## Once accepted applicants are decided
+- [ ] Assign mentors to accepted and registered applications
+- [ ] Ask mentors to confirm pairs (requires 1-2 weeks to find alternative mentors for some applications)
+- [ ] Email pairs to introduce them!
diff --git a/cohort-procedures-and-templates/checklist-3-cohort-starts.md b/cohort-procedures-and-templates/checklist-3-cohort-starts.md
@@ -0,0 +1,19 @@
+# Setup once all mentees are registered
+- [ ] Blog, using the OLS-X blog welcome template to announce participants
+
+# Weeks 1-8
+
+- [ ] Invite experts
+- [ ] Etherpads (or other docs) prepared
+
+# Weeks 9-14
+
+- [ ] Invite experts
+- [ ] Etherpads (or other docs) prepared
+
+# Graduations
+
+- [ ] Rehearsal date and times x2
+- [ ] Graduation dates and times x3
+- [ ] Eventbrite x3
+- [ ] Translation if there is a critical mass of a specfic language