TEMPLATES_DOCUMENTATION.md

This document contains empty versions of each template needed to successfully create meeting artifacts for a Committee, Working Group, Initiative, or Team. These documents need to go in the /templates directory in this repository.

There are only four variables in the documents that need to be changed:

• <name>: The name of the Committee, Working Group, Initiative, or Team that meeting artifacts are being created for.
• <shortname>: The abbreviated or shortened name for a group, used in each filename to connect associated files together.
• <team_name>: The name of the GitHub team in the Node.js org.
• <calendar event name>: The name of calendar events that mark the group's meeting date/time.
• <repo>: The repository of the group.
• <agenda-label>: The label for which to search the Node.js GitHub organization, to add items to the group's agenda.
• <issue-label>: an optional label for the created issue itself.
• <observer>: Name of an observer in a group's meetings.

Invited

The GitHub Team to invite. The @mention should be a GitHub Team whose members are all invidiuals who are always invited.

File: invited_<shortname>

* <name> Members: @nodejs/<team_name>

Invited Example

File: invited_commcomm

* CommComm Members: @nodejs/community-committee

Meeting Base

A base of metadata and some content for the issue to be created on time, with agenda items automatically created.

File: meeting_base_<shortname>

CALENDAR_FILTER="<calendar event name>"
CALENDAR_ID="[email protected]"
USER="nodejs"
REPO="<repo>"
GROUP_NAME="<name>"
AGENDA_TAG=<agenda-label>
JOINING_INSTRUCTIONS="

* link for participants: Will be added a few minutes before meeting starts
* For those who just want to watch: https://www.youtube.com/channel/UCQPYJluYC_sn_Qz_XE-YbTQ/live"

Meeting Base Example

File: meeting_base_commcomm

CALENDAR_FILTER="Node.js Community Committee"
CALENDAR_ID="[email protected]"
USER="nodejs"
REPO="community-committee"
GROUP_NAME="Community Committee"
AGENDA_TAG=cc-agenda
JOINING_INSTRUCTIONS="

* link for participants: Will be added a few minutes before meeting starts
* For those who just want to watch: https://www.youtube.com/channel/UCQPYJluYC_sn_Qz_XE-YbTQ/live"

Minutes Base

A basic outline for the meeting minutes to be autogenerated in Google Docs. The only basic change from the default template is the message about what label agenda items are extracted from.

File: minutes_base_<shortname>

## Links

* **Recording**:
* **GitHub Issue**: $GITHUB_ISSUE$
* **Minutes Google Doc**: $MINUTES_DOC$

## Present

$INVITED$
$OBSERVERS$

## Agenda

## Announcements

*Extracted from **<agenda-label>** labelled issues and pull requests from the **nodejs org** prior to the meeting.

$AGENDA_CONTENT$

## Q&A, Other

## Upcoming Meetings

* **Node.js Foundation Calendar**: https://nodejs.org/calendar

Click `+GoogleCalendar` at the bottom right to add to your own Google calendar.

Minutes Base Example

File: minutes_base_commcomm

## Links

* **Recording**:
* **GitHub Issue**: $GITHUB_ISSUE$
* **Minutes Google Doc**: $MINUTES_DOC$

## Present

$INVITED$
$OBSERVERS$

## Agenda

## Announcements

*Extracted from **cc-agenda** labelled issues and pull requests from the **nodejs org** prior to the meeting.

$AGENDA_CONTENT$

## Q&A, Other

## Upcoming Meetings

* **Node.js Foundation Calendar**: https://nodejs.org/calendar

Click `+GoogleCalendar` at the bottom right to add to your own Google calendar.

Observers

List meeting observers who will consistently attend meetings as observers. File: observers_<shortname>

* <observer>
* <observer>
* <observer>
(...)

Observers Example

File: observers_commcomm

* @therebelrobot (Oz Haven - observer)
* @ParidelPooya (Pooya Paridel - observer)
* @rykerrumsey (Ryker Rumsey - observer)
* @baez (Behzad Karim - observer)
* @BinarySo1o (Therese Stirling - observer)
* @amiller-gh (Adam Miller - observer)
* @yosuke-furukawa (Yosuke Furukawa - observer)
* @Maurice-Hayward (Maurice Hayward - observer)
* @mikehostetler (Mike Hostetler - observer)
* @sarahkconway (Sarah Conway - observer)
* @Tiriel (Benjamin Zaslavsky - observer)
* @DiegoZoracKy (Diego ZoracKy - observer)
* @ZibbyKeaton (Zibby Keaton - observer)
* @tobyfarley (Toby Farley - observer)
* @Bamieh (Ahmad Bamieh - observer)
* @pchrysa (Chrysa - observer)
* @foadlab (observer)
* @codeekage (Abraham Agiri - observer)
* @Voskan (Voskan Voskanyan - observer)