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Process for becoming a maintainer

Your organization is not yet a maintainer

  • Express interest to the senior maintainers that your organization is interested in becoming a maintainer. Becoming a maintainer generally means that you are going to be spending substantial time (>25%) on Envoy for the foreseeable future. You should have domain expertise and be extremely proficient in C++. Ultimately your goal is to become a senior maintainer that will represent your organization.
  • We will expect you to start contributing increasingly complicated PRs, under the guidance of the existing senior maintainers.
  • We may ask you to do some PRs from our backlog.
  • As you gain experience with the code base and our standards, we will ask you to do code reviews for incoming PRs (i.e., all maintainers are expected to shoulder a proportional share of community reviews).
  • After a period of approximately 2-3 months of working together and making sure we see eye to eye, the existing senior maintainers will confer and decide whether to grant maintainer status or not. We make no guarantees on the length of time this will take, but 2-3 months is the approximate goal.

Your organization is currently a maintainer

  • First decide whether your organization really needs more people with maintainer access. Valid reasons are "blast radius", a large organization that is working on multiple unrelated projects, etc.
  • Contact a senior maintainer for your organization and express interest.
  • Start doing PRs and code reviews under the guidance of your senior maintainer.
  • After a period of 1-2 months the existing senior maintainers will discuss granting "standard" maintainer access.
  • "Standard" maintainer access can be upgraded to "senior" maintainer access after another 1-2 months of work and another conference of the existing senior committers.

Maintainer responsibilities

  • Monitor email aliases.
  • Monitor Slack (delayed response is perfectly acceptable).
  • Triage GitHub issues and perform pull request reviews for other maintainers and the community. The areas of specialization listed in OWNERS.md can be used to help with routing an issue/question to the right person.
  • During GitHub issue triage, apply all applicable labels to each new issue. Labels are extremely useful for future issue follow up. Which labels to apply is somewhat subjective so just use your best judgment. A few of the most important labels that are not self explanatory are:
    • beginner: Mark any issue that can reasonably be accomplished by a new contributor with this label.
    • help wanted: Unless it is immediately obvious that someone is going to work on an issue (and if so assign it), mark it help wanted.
    • question: If it's unclear if an issue is immediately actionable, mark it with the question label. Questions are easy to search for and close out at a later time. Questions can be promoted to other issue types once it's clear they are actionable (at which point the question label should be removed).
  • Make sure that ongoing PRs are moving forward at the right pace or closing them.
  • Participate when called upon in the security release process. Note that although this should be a rare occurrence, if a serious vulnerability is found, the process may take up to several full days of work to implement. This reality should be taken into account when discussing time commitment obligations with employers.
  • In general continue to be willing to spend at least 25% of ones time working on Envoy (~1.25 business days per week).
  • We currently maintain an "on-call" rotation within the maintainers. Each on-call is 1 week. Although all maintainers are welcome to perform all of the above tasks, it is the on-call maintainer's responsibility to triage incoming issues/questions and marshal ongoing work forward. To reiterate, it is not the responsibility of the on-call maintainer to answer all questions and do all reviews, but it is their responsibility to make sure that everything is being actively covered by someone.
  • The on-call rotation is tracked at PagerDuty. The calendar is visible here or you can subscribe to the iCal feed here.

Cutting a release

  • We do releases approximately every 3 months as described in the release cadence documentation.
  • Decide on the somewhat arbitrary time that a release will occur.
  • Begin marshalling the ongoing PR flow in this repo. Ask maintainers to hold off merging any particularly risky PRs until after the release is tagged. This is because we currently don't use release branches and assume that master is RC quality at all times.
  • Do a final check of the release notes and make any needed corrections.
  • Switch the VERSION from a "dev" variant to a final variant. E.g., "1.6.0-dev" to "1.6.0". Get a review and merge.
  • Wait for tests to pass on master.
  • Create a tagged release. The release should start with "v" and be followed by the version number. E.g., "v1.6.0". This must match the VERSION.
  • Monitor the CircleCI tag build to make sure that the final docker images get pushed along with the final docs. The final documentation will end up in the envoyproxy.github.io repository.
  • Contact rdl@ on Slack so that the website can be updated for the new release.
  • Craft a witty/uplifting email and send it to all the email aliases including envoy-announce@.
  • If possible post on Twitter (either have Matt do it or contact caniszczyk@ on Slack and have the Envoy account post).
  • Do a new PR to update VERSION to the next development release. E.g., "1.7.0-dev". At the same time, also add a new empty section to the release notes for the following version. E.g., "1.7.0".
  • Update DEPRECATED.md to remove the '(pending)' comment on the current version, replacing it with the release date. Add a placeholder for the next version.

When does a maintainer lose maintainer status

If a maintainer is no longer interested or cannot perform the maintainer duties listed above, they should volunteer to be moved to emeritus status. In extreme cases this can also occur by a vote of the maintainers per the voting process below.

Conflict resolution and voting

In general, we prefer that technical issues and maintainer membership are amicably worked out between the persons involved. If a dispute cannot be decided independently, the maintainers can be called in to decide an issue. If the maintainers themselves cannot decide an issue, the issue will be resolved by voting. The voting process is a simple majority in which each senior maintainer receives two votes and each normal maintainer receives one vote.

Adding new projects to the envoyproxy GitHub organization

New projects will be added to the envoyproxy organization via GitHub issue discussion in one of the existing projects in the organization. Once sufficient discussion has taken place (~3-5 business days but depending on the volume of conversation), the maintainers of the project where the issue was opened (since different projects in the organization may have different maintainers) will decide whether the new project should be added. See the section above on voting if the maintainers cannot easily decide.