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a/docs/en/modules/admin/assets/images/spaces/conferences/user_registration_pending_notification.png and /dev/null differ diff --git a/docs/en/modules/admin/assets/images/spaces/conferences/user_registrations.png b/docs/en/modules/admin/assets/images/spaces/conferences/user_registrations.png index 94e6343b51..d8cd293bb3 100644 Binary files a/docs/en/modules/admin/assets/images/spaces/conferences/user_registrations.png and b/docs/en/modules/admin/assets/images/spaces/conferences/user_registrations.png differ diff --git a/docs/en/modules/admin/pages/spaces/conferences/registrations.adoc b/docs/en/modules/admin/pages/spaces/conferences/registrations.adoc index 5bda284e30..0e613e83b2 100644 --- a/docs/en/modules/admin/pages/spaces/conferences/registrations.adoc +++ b/docs/en/modules/admin/pages/spaces/conferences/registrations.adoc @@ -1,12 +1,13 @@ -# Registrations += Registrations -As an administrator of a conference you can manage the registrations for the conference from the platform. +== Understand the basics -For doing so, you have these admin sections: +As an administrator of a conference you can manage the registrations for the conference directly from the platform. -. xref:admin:spaces/conferences/registrations/types.adoc[**Registrations Types**] allows you to define which ways of registering participants -will have. For instance if there are a number of prices depending if the attendees are students or workers. -. xref:admin:spaces/conferences/registrations/users.adoc[**User Registrations**] allows you to confirm the requests for attending the conference. -. xref:admin:spaces/conferences/registrations/invites.adoc[**Invites**] allows you to invite participants to the conference. -. xref:admin:spaces/conferences/registrations/certificates.adoc[**Certificates of Attendance**] allows you to configure and send certificates -of attendance in PDF format to people that has gone to the conference. +To do so, you can use these administration sections: + +* xref:admin:spaces/conferences/registrations/types.adoc[**Registrations Types**]: to define the ways to register. +* xref:admin:spaces/conferences/registrations/users.adoc[**User Registrations**]:to confirm the registrations. +* xref:admin:spaces/conferences/registrations/invites.adoc[**Invites**]: to invite participants to the conference. +* xref:admin:spaces/conferences/registrations/certificates.adoc[**Certificates of Attendance**]:to configure and send certificates +of attendance in PDF format to participants to the conference. diff --git a/docs/en/modules/admin/pages/spaces/conferences/registrations/certificates.adoc b/docs/en/modules/admin/pages/spaces/conferences/registrations/certificates.adoc index 94a65c8210..73a2be64b8 100644 --- a/docs/en/modules/admin/pages/spaces/conferences/registrations/certificates.adoc +++ b/docs/en/modules/admin/pages/spaces/conferences/registrations/certificates.adoc @@ -1,24 +1,34 @@ -# Certificates of Attendance += Certificate of attendance -Administrators can create Certificates of Attendance to participants. +== Understand the basics -image:spaces/conferences/certificates_of_attendance.png[Conferences Certificate of Attendance (backend)] +For some events, participants may want to have an attendance certificate, to certify to their employer that they attended, +or to certify they followed a training for example. + +For this, administrators can create Certificates of attendance. + +== Create certificate of attendance + +To access the certificate of attendance configuration, click in the secondary navigation panel on the "Certificate of attendance" item. + +image:spaces/conferences/certificates_of_attendance.png[Conference Certificate of attendance backend] .Certificate of Attendance form +[cols="20h,10h,~"] |=== |Field |Type |Description |Main logo |Required -|Logo of the conference of the organization that makes the certificate of attendance. +|Logo of the conference or of the organization that makes the certificate of attendance. |Signature |Required -|Image of the person that signs the certificate. +|Image of the person signature that signs the certificate. |Sign date |Required -|Date of the signature. Expected format: dd/mm/yyyy +|Date of the signature. Expected format: dd/mm/yyyy. |Signature name |Required @@ -26,14 +36,16 @@ image:spaces/conferences/certificates_of_attendance.png[Conferences Certificate |=== -After the form is filled then there's a button to "Send certificates of attendance" to all the confirmed xref:admin:spaces/conferences/registrations/users.adoc[registrations] of the conference. +== Send the certificate -image:spaces/conferences/certificates_of_attendance_button.png[Conferences Certificate of Attendance send button] +Once the certificate of attendance form is done, you can see a "Send certificates of attendance" button on the top right. +This button allows administrators to send the certificate to all the *confirmed* +xref:admin:spaces/conferences/registrations/users.adoc[registered users] of the conference. -Once it's sent it can't be resent. +image::spaces/conferences/certificates_of_attendance_button.png[Conferences Certificate of Attendance send button] -image:spaces/conferences/certificates_of_attendance_button_disabled.png[Conferences Certificate of Attendance send disabled button] +NOTE: Once the certificate has been sent it can't be resent. The certificates of attendance are sent to the participants by email in PDF format. -image:spaces/conferences/certificates_of_attendance_pdf.png[Conferences Certificate of Attendance (frontend)] +image:spaces/conferences/certificates_of_attendance_pdf.png[Conferences Certificate of Attendance frontend] diff --git a/docs/en/modules/admin/pages/spaces/conferences/registrations/invites.adoc b/docs/en/modules/admin/pages/spaces/conferences/registrations/invites.adoc index d95b4056e3..44d80e1147 100644 --- a/docs/en/modules/admin/pages/spaces/conferences/registrations/invites.adoc +++ b/docs/en/modules/admin/pages/spaces/conferences/registrations/invites.adoc @@ -1,23 +1,33 @@ -# Invites += Invites -Administrators can invite participants to join the conference. +== Understand the basics -image:spaces/conferences/invites.png[Conferences user invites (backend)] +Administrators can invite participants to join the conference. +They can invite already existing participants, with an account on the platform, but also people without account. +Inviting a participant sends an email to the account email address, to encourage the participant to register to the conference. -## Flow +== Manage invites -. An administrator sends an invitation to join the conference to a non-existing or existing participant -. The participant accepts the invitation +To access the invites configuration, click in the secondary navigation panel on the "Invites" item. -image:spaces/conferences/invite_participant_form.png[Invite a participant form] +image::spaces/conferences/invites.png[Conferences user invites in backend] + +You can filter the invites and search by invitee name or email. + +== Send an invite + +To invite a participant, click the "Invite participant" button in the top right of the page. + +image::spaces/conferences/invite_participant_form.png[Invite a participant form] .Invite participant form +[cols="20h,~,~"] |=== |Field |Type |Description |Attendee type |Required -|Wheter this invited person is a non-existing or existing participant. Do they already have an account created on the platform? +|Wether this invited person already has an account or not. |Name |Required if it's a non-existing participant. @@ -29,10 +39,10 @@ image:spaces/conferences/invite_participant_form.png[Invite a participant form] |User |Required if it's an existing participant. -|Type at least three characters to search. +|Type at least three characters to search for a participant account. |xref:admin:spaces/conferences/registrations/types.adoc[Registration type] |Required -|What xref:admin:spaces/conferences/registrations/types.adoc[registration type] does this participant will have. +|The xref:admin:spaces/conferences/registrations/types.adoc[registration type] this invitation covers. |=== diff --git a/docs/en/modules/admin/pages/spaces/conferences/registrations/types.adoc b/docs/en/modules/admin/pages/spaces/conferences/registrations/types.adoc index c343880b08..b71e596be6 100644 --- a/docs/en/modules/admin/pages/spaces/conferences/registrations/types.adoc +++ b/docs/en/modules/admin/pages/spaces/conferences/registrations/types.adoc @@ -1,59 +1,103 @@ = Registration types -You can enable registrations in conferences, so it's easier to register to the whole conference, or by days, rather than -going meeting by meeting to enable registration for that particular event. +== Understand the basics -After enabling registrations participants will have a button to register to the conference in the landing and the conference's header. +Registrations are one of the specificity of the conference space, as they can allow participants to register to the whole conference, +to certain days only, or to specific tracks for example, rather than registering meeting by meeting. -image:spaces/conferences/registration_landing01.png[Registration button on landing page] +NOTE: If you want to enable registration you'll need to define and publish at least one registration type. -image:spaces/conferences/registration_landing02.png[Registration button on landing page] +Administrators can configure those different types of "tickets" in the registration types section: -If you want to enable registration you'll need to define and publish at least one registration type. +. Define the registration types +. Enable registrations when it's ready +. Participants are then able to register and choose the fit type of registration -image:spaces/conferences/registration_types_frontend_wo_user.png[Select registration type without a user account] +Once registrations are enabled, participants can click a button to register to the conference in the landing page +and the conference's header. -== Create a new registration type +image::spaces/conferences/registration_button_hero.png[Registration button on hero section] + +image::spaces/conferences/registration_button_landing.png[Registration button on landing page details] + +image::spaces/conferences/registration_button_landing_footer.png[Registration button on landing page register section] + +== Manage registration types + +To access the registration types configuration, click in the secondary navigation panel on the "Media links" item. + +image::spaces/conferences/registration_types_backend.png[Manage registration types] + +=== Actions + +NOTE: Once participants register to a registration type, it can't be edited nor deleted. + +|=== +|Icon |Name |Definition + +|image:icons/action_edit.png[Edit icon] +|Edit +|To edit this registration type. -For adding a new registration type, you need to: +|image:icons/action_activate.png[Publish speaker icon] +|Publish +|To publish this registration type (when not published) -. Sign in as administrator -. Go to the conferences section in the sidebar -. Click on the conference Edit action -. Click on the "Registration types" link in the sidebar -. Click on the "New Registration type" button -. Fill the form -. Publish the registration type +|image:icons/action_unpublish.png[Unpublish speaker icon] +|Unpublish +|To unpublish this registration type (when published) -image:spaces/conferences/new_registration_type.png[Create a new registration type form] +|image:icons/action_delete.png[Delete icon] +|Delete +|To delete this registration type. -image:spaces/conferences/registration_types_backend.png[Manage registration types] +|=== + +== Create a new registration type + +To create a new registration type, click the "New registration type" button in the top right of the page. + +image::spaces/conferences/new_registration_type.png[Create a new registration type form] .Create a new registration type +[cols="20h,10h,~"] |=== |Field |Type |Description |Title |Required -|What is the title of this registration type. +|The title of this registration type. -|Weight -|Which order will it have in relation to the other types. Having a lower number means a higher priority. For instance, if you have two types, "Day 1" with weight "10" and "Day 2" with weight "0", then "Day 2" will be first when ordering. +|Order position +|Required +|Which order it has in relation to the other types. Having a lower number means a higher priority. For instance, if you have two types, "Day 1" with weight "10" and "Day 2" with weight "0" then "Day 2" is first when ordering. |Description |Required -|Description for this registration type +|Description for this registration type. |Price |Optional -|Define a price for this registration type. If you don't define a price, the price will be "Free". +|Define a price for this registration type. If you don't define a price, then it's free. |Select conference meetings |Optional -|Which meetings defined in the program will this registration type have access to. +|The meetings this registration type gives access to. |=== -If the participant is already logged in then they will see their username and email in the registration page. +== Register as a participant + +If the participant isn't logged in, when clicking on one of the "Register" buttons, they can log in or create an account, +and see the registration types. + +image:spaces/conferences/registration_types_frontend_wo_user.png[Select registration type without a user account] + +If the participant is logged in, when clicking on one of the "Register" buttons, they can directly register. + +image::spaces/conferences/registration_types_frontend_w_user.png[Select registration type with user account] + +When clicking on the Register button for a registration type, a pop-up is displayed with the registration terms +from the conference configuration form. -image:spaces/conferences/registration_types_frontend_w_user.png[Select registration type with user account] +image::spaces/conferences/registration_pop_up.png[Pop up with registration terms] diff --git a/docs/en/modules/admin/pages/spaces/conferences/registrations/users.adoc b/docs/en/modules/admin/pages/spaces/conferences/registrations/users.adoc index fde51db0ec..6e52816aad 100644 --- a/docs/en/modules/admin/pages/spaces/conferences/registrations/users.adoc +++ b/docs/en/modules/admin/pages/spaces/conferences/registrations/users.adoc @@ -1,27 +1,47 @@ -# User registrations += User registrations -After participants have registered, they will appear in this section. +== Understand the basics -image:spaces/conferences/user_registrations.png[Conferences user registrations (backend)] +After participants have registered, administrators can have access to their registration information. +It allows the conference organizers to efficiently manage the participants to the conference, its tracks, etc. -As an administrator, you can: - -* Export the registrations -* Confirm a registration - -## Export - -It's possible to export the registrations in multiple formats: CSV, JSON, and XLSX (Excel). - -## Flow +For example, it can follow this flow: . A participant registers to the conference . They receive a pending registration notification -image:spaces/conferences/user_registration_pending_notification.png[Notification for pending user registration] . They receive a pending registration email -image:spaces/conferences/user_registration_pending_email.png[Email for pending user registration] -. An administrator reviews and confirms the registration with the image:action_check.png[Confirm] button +. An administrator reviews and confirms the registration with the image:icons/action_activate.png[Confirm] button . The participant receives a confirmed registration notification -image:spaces/conferences/user_registration_confirmed_notification.png[Notification for confirmed user registration] -. They receive a confirmed registration email with an calendar file (.ICS). -image:spaces/conferences/user_registration_confirmed_email.png[Email for confirmed user registration] +. They receive a confirmed registration email with a calendar .ics file + +== Manage the registrations + +To access the user registrations configuration, click in the secondary navigation panel on the "User registrations" item. + +image::spaces/conferences/user_registrations.png[Conferences user registrations (backend)] + +=== Actions + +|=== +|Icon |Name |Definition + +|image:icons/action_activate.png[Confirm registration icon] +|Confirm +|To confirm the user registration + +|=== + +== Confirm a registration + +Registration confirmations can be used before or after the conference. +They can allow administrators to confirm participants that their registration was taken into account, or +that they indeed attended the conference after it happened. + +Confirming registrations allow administrators to send a +xref:admin:spaces/conferences/registrations/certificates.adoc[**Certificates of Attendance**] after the conference to +all confirmed participants to the conference. + +== Export the registrations + +It's possible to export the registrations in multiple formats: .CSV, .JSON, and .XSLX. +The file with all the registered participants is directly downloaded on the administrator device. diff --git a/docs/en/modules/admin/pages/spaces/conferences/speakers.adoc b/docs/en/modules/admin/pages/spaces/conferences/speakers.adoc index dc2bf2b7a5..dc877fb8af 100644 --- a/docs/en/modules/admin/pages/spaces/conferences/speakers.adoc +++ b/docs/en/modules/admin/pages/spaces/conferences/speakers.adoc @@ -24,7 +24,7 @@ You can search speakers thanks to the search bar. |Edit |To edit this speaker. -|image:icons/action_publish.png[Publish speaker icon] +|image:icons/action_activate.png[Publish speaker icon] |Publish |To publish this speaker (when not published) @@ -40,7 +40,9 @@ You can search speakers thanks to the search bar. == Create a new speaker -image:spaces/conferences/new_speaker.png[Conferences speakers] +To create a new speaker, click the "New speaker" button in the top right of the page. + +image::spaces/conferences/new_speaker.png[Conferences speakers] .New conference speaker form [cols="20h,~,~"]