diff --git a/DESCRIPTION b/DESCRIPTION
index 9d202d8..4800ff8 100644
--- a/DESCRIPTION
+++ b/DESCRIPTION
@@ -1,6 +1,6 @@
 Package: gdrive.automation
 Title: Sync and Automate C4R Unit Progress
-Version: 0.9.2
+Version: 0.9.3
 Authors@R: 
     person("Hao", "Ye", , "haoye@seas.upenn.edu", role = c("aut", "cre"),
            comment = c(ORCID = "0000-0002-8630-1458"))
diff --git a/R/interface_docs.R b/R/interface_docs.R
index 4578127..fe5e41d 100644
--- a/R/interface_docs.R
+++ b/R/interface_docs.R
@@ -12,7 +12,7 @@ read_roadmap_statuses <- function(roadmap_url, dl_path = tempfile(fileext = ".do
 
     ## read in docx
     roadmap <- officer::read_docx(dl_path)
-    content <- officer::docx_summary(roadmap)
+    content <- officer::docx_summary(roadmap, preserve = TRUE)
 
     # find title
     title <- extract_roadmap_title(content)
@@ -114,7 +114,7 @@ extract_roadmap_statuses <- function(content)
     ## setup loop
     statuses_df <- data.frame(phase = numeric(), mini_unit = numeric(),
                               task = character(), signoff = character(),
-                              status = character())
+                              status = character(), notes = character())
     prev_phase <- 0
     curr_mini_unit <- NA
 
@@ -123,7 +123,7 @@ extract_roadmap_statuses <- function(content)
     #    identify phase
     #    identify parse group
     #    perform parsing of statuses
-    #   identify appopriate parsing
+    #    identify appropriate parsing
     for (curr_signoff_doc_index in signoff_labels$doc_index)
     {
         # find next table after "sign off" label
@@ -158,6 +158,15 @@ extract_roadmap_statuses <- function(content)
         # perform parsing of statuses
         status_format <- subset(parsing_dat, phase == curr_phase & parse_group == parse_grp_idx)
         result <- parse_statuses(curr_statuses$text, status_format)
+
+        # if activity phase, find activity description box
+        if (curr_phase == getOption("gdrv_auto_env.statuses.activity_phase"))
+        {
+            prev_tables <- subset(content,
+                         content_type %in% "table cell" &
+                             doc_index < curr_statuses$doc_index)
+            result$notes <- tail(prev_tables, 1)$text
+        }
         result$phase <- curr_phase
         result$mini_unit <- curr_mini_unit
         statuses_df <- rbind(statuses_df, result)
@@ -190,7 +199,7 @@ format_statuses <- function(statuses, title, mini_unit_names)
     if (num_missing_mini_units > 0)
     {
         d <- subset(statuses, phase == activity_phase & mini_unit == 1) %>%
-            dplyr::mutate(status = "Not started")
+            dplyr::mutate(status = "Not started", notes = NA)
         to_add <- do.call("rbind", replicate(num_missing_mini_units, d, simplify = FALSE))
         to_add$mini_unit <- rep(seq(to = num_expected_mini_units,
                                     length.out = num_missing_mini_units),
@@ -211,7 +220,8 @@ format_statuses <- function(statuses, title, mini_unit_names)
                       Phase = phase,
                       Task = task,
                       `Signoff by` = signoff,
-                      Status = status)
+                      Status = status,
+                      notes)
 }
 
 #' Extract Statuses from a Given String
@@ -225,5 +235,6 @@ parse_statuses <- function(string, status_format)
 {
     data.frame(task = status_format$task,
                signoff = status_format$signoff,
-               status = stringr::str_extract(string, status_format$pattern, group = 1))
+               status = stringr::str_extract(string, status_format$pattern, group = 1),
+               notes = NA)
 }
diff --git a/R/notifications.R b/R/notifications.R
index 949d9c6..86bb16d 100644
--- a/R/notifications.R
+++ b/R/notifications.R
@@ -11,12 +11,18 @@
 format_status_msg <- function(status_row, sep = "\n")
 {
     stopifnot(NROW(status_row) == 1)
-    paste0("unit: ", status_row$Unit, sep,
+    result <- paste0("unit: ", status_row$Unit, sep,
            "mini-unit: ", status_row$`Mini-Unit`, sep,
            "phase: ", status_row$Phase, sep,
            "task: ", status_row$Task, sep,
            "signoff by: ", status_row$`Signoff by`, sep,
            "status: ", status_row$Status, sep)
+    if (!is.na(status_row$notes))
+    {
+        result <- paste0(result,
+                         "notes: ", status_row$notes, sep)
+    }
+    result
 }
 
 #' @rdname msg
diff --git a/R/processing.R b/R/processing.R
index 555259e..4a04b1e 100644
--- a/R/processing.R
+++ b/R/processing.R
@@ -106,8 +106,8 @@ handle_diff_statuses <- function(roadmap_dat, roadmap_url,
 
             if (roadmap_task == "Activity Description" ||
                 roadmap_task == "Activity Demonstration") {
-            ## notify Hao for METER to review Activtiy Description OR Activity Demonstration
-                status_msg <- format_status_msg(tracker_dat[i,])
+            ## notify Hao for METER to review Activity Description OR Activity Demonstration
+                status_msg <- format_status_msg(roadmap_dat[i,])
                 log_action(paste0("Updating status: {\n", status_msg, "}"),
                            url = tracker_url,
                            "ACTION TAKEN")
@@ -116,7 +116,7 @@ handle_diff_statuses <- function(roadmap_dat, roadmap_url,
                        to = "Hao Ye")
             } else if (roadmap_task == "Activity Tech Specs") {
             ## notify Thomas to review Activity Tech Spec
-                status_msg <- format_status_msg(tracker_dat[i,])
+                status_msg <- format_status_msg(roadmap_dat[i,])
                 log_action(paste0("Updating status: {\n", status_msg, "}"),
                            url = tracker_url,
                            "ACTION TAKEN")
@@ -125,7 +125,7 @@ handle_diff_statuses <- function(roadmap_dat, roadmap_url,
                        to = "Thomas McDonald")
             } else if (roadmap_task == "Prototype") {
                 ## notify Hao and Thomas to review Prototype
-                status_msg <- format_status_msg(tracker_dat[i,])
+                status_msg <- format_status_msg(roadmap_dat[i,])
                 log_action(paste0("Updating status: {\n", status_msg, "}"),
                            url = tracker_url,
                            "ACTION TAKEN")
@@ -134,7 +134,7 @@ handle_diff_statuses <- function(roadmap_dat, roadmap_url,
                        to = c("Thomas McDonald", "Hao Ye"))
             } else {
                 stage_todo(paste0("Unknown Status Difference: {\n",
-                                  format_status_msg(tracker_dat[i,]),
+                                  format_status_msg(roadmap_dat[i,]),
                                   "}"),
                            url = roadmap_url)
             }
@@ -144,12 +144,12 @@ handle_diff_statuses <- function(roadmap_dat, roadmap_url,
             # take action for submission
 
             tracker_dat$Status[i] <- roadmap_status
-            status_msg <- format_status_msg(tracker_dat[i,])
+            status_msg <- format_status_msg(roadmap_dat[i,])
             log_action(paste0("Updating status: {\n", status_msg, "}"),
                        url = tracker_url,
                        "ACTION TAKEN")
             notify(msg = status_msg,
-                   notify_text = format_notification_msg("Submitted: ", tracker_dat[i, ]),
+                   notify_text = format_notification_msg("Submitted: ", roadmap_dat[i, ]),
                    to = "Hao Ye")
 
         } else if (roadmap_status == "Approved" &&
@@ -158,12 +158,12 @@ handle_diff_statuses <- function(roadmap_dat, roadmap_url,
             # take action for approval
 
             tracker_dat$Status[i] <- roadmap_status
-            status_msg <- format_status_msg(tracker_dat[i,])
+            status_msg <- format_status_msg(roadmap_dat[i,])
             log_action(paste0("Updating status: {\n", status_msg, "}"),
                        url = tracker_url,
                        "ACTION TAKEN")
             notify(msg = status_msg,
-                   notify_text = format_notification_msg("Approved: ", tracker_dat[i, ]),
+                   notify_text = format_notification_msg("Approved: ", roadmap_dat[i, ]),
                    to = "Hao Ye")
 
         } else if (tracker_status == "Approved" &&
@@ -172,7 +172,7 @@ handle_diff_statuses <- function(roadmap_dat, roadmap_url,
             # log action needed (update roadmap)
 
             stage_todo(paste0("Approve: {\n",
-                              format_status_msg(tracker_dat[i,]),
+                              format_status_msg(roadmap_dat[i,]),
                               "}"),
                        url = roadmap_url)
         } else {
@@ -180,7 +180,7 @@ handle_diff_statuses <- function(roadmap_dat, roadmap_url,
             # log action needed
 
             stage_todo(paste0("Unknown Status Difference: {\n",
-                              format_status_msg(tracker_dat[i,]),
+                              format_status_msg(roadmap_dat[i,]),
                               "}"),
                        url = roadmap_url)
         }
diff --git a/README.Rmd b/README.Rmd
index 09472ec..862874d 100644
--- a/README.Rmd
+++ b/README.Rmd
@@ -51,8 +51,8 @@ There are 4 states for the status, which generally progresses from:
 
 “Not started” -\> “Submitted” -\> “Under review” -\> “Approved”
 
-The below documentation clarifies how to resolve situations where the
-status for a particular item is different in the roadmap vs. the
+The below describes the general procedure for resolving situations where the
+status for a particular item is different in the roadmap vs. the
 tracker.
 
 ### Case 0. Identical Status
diff --git a/README.md b/README.md
index d6111e9..5b7f18d 100644
--- a/README.md
+++ b/README.md
@@ -44,8 +44,8 @@ There are 4 states for the status, which generally progresses from:
 
 “Not started” -\> “Submitted” -\> “Under review” -\> “Approved”
 
-The below documentation clarifies how to resolve situations where the
-status for a particular item is different in the roadmap vs. the
+The below describes the general procedure for resolving situations where
+the status for a particular item is different in the roadmap vs. the
 tracker.
 
 ### Case 0. Identical Status